Introducing Quotes: Send Professional Proposals Before You Book

One of the most common workflows we encountered while speaking with event and rental businesses looked something like this:

A customer sends an enquiry.

The team builds a proposal.

Several revisions follow.

Pricing changes.

Items are added and removed.

The customer reviews options.

And eventually, if everything goes well, the enquiry becomes a booking.

The problem is that many businesses are forced to manage this process using a combination of emails, PDFs, spreadsheets, and manual follow-ups.

At the same time, they don't necessarily want inventory committed before the customer has actually agreed to proceed.

That's why we built Bundus Quotes.

Why We Built Quotes

A quote and a booking serve different purposes.

A quote is a proposal.

A booking is a commitment.

Treating them as the same thing often creates unnecessary operational complexity.

Inventory appears reserved when it isn't.

Teams become uncertain about what's confirmed.

Customers assume a booking exists when they're still evaluating options.

Bundus Quotes introduces a dedicated stage between enquiry and booking, allowing businesses to manage commercial discussions without creating operational confusion.

What You Can Do With Bundus Quotes

With Quotes, you can:

• Build proposals from inventory items
• Add custom line items and services
• Apply discounts and adjustments
• Send professional branded quotes
• Capture customer approval online
• Track quote status
• Convert accepted quotes into bookings when you're ready

The goal is to make moving from enquiry to confirmation significantly smoother for both your team and your customers.

Keep Commercial Discussions Separate From Inventory Commitments

One of the biggest benefits of Quotes is clarity.

Sending a quote doesn't automatically mean inventory has been reserved.

This gives teams more control over availability management and avoids situations where stock is effectively blocked by enquiries that may never convert.

Instead, businesses can:

1. Receive an enquiry.
2. Build and send a quote.
3. Negotiate and revise if needed.
4. Capture customer acceptance.
5. Review availability and operations.
6. Create the booking.

Each stage has a clear purpose.

A Better Experience for Customers

Customers want confidence.

They want to know:

• What they're paying for.
• What's included.
• What happens next?

Professional proposals help create that confidence.

Instead of receiving fragmented information through messages and emails, customers receive a clear proposal they can review and approve online.

The result is a more professional buying experience and fewer misunderstandings later.

Works Alongside Website Enquiries

If you're using a Bundus-powered rental website, Quotes fit naturally into your existing workflow.

Enquiries submitted through your website can be reviewed, priced, and converted into professional proposals without re-entering information.

Once accepted, they can move into your operational workflow when the time is right.

Designed Around How Real Businesses Work

Quotes wasn't built as a standalone document tool.

It was built around the reality of how event and rental businesses operate.

Businesses often need time between an enquiry arriving and a booking being confirmed.

Pricing needs refining.

Customers need approval internally.

Dates change.

Requirements evolve.

Quotes provide a dedicated space for those conversations without creating confusion around inventory availability or operational commitments.

Available Today

Bundus Quotes is available now.

If you're currently building proposals through email attachments, manually creating PDFs, or managing quote approvals through back-and-forth messages, this is a great place to start.

Create a quote, send it to a customer, and experience the difference a dedicated quoting workflow can make.

Because not every enquiry is a booking yet — and your software should understand that.